The purpose of these guidelines is to provide a process for any ASME Knowledge and Community Sector unit to organize an ASME Conference or Event.  All K&C units intending to run or participate in ASME sponsored conferences or events must comply with schedules and approval requirements contained herein.

Download the August 18th "Overview of the New Process for Technical Conference Planning" Webinar.  This comprehensive and informative webinar will walk you through the process of submitting the new ASME conference CA-1 and CA-2 forms to the ASME Conference Planning Committee.  Click here to download the webinar SLIDES only (no audio) for "Overview of the New Process for Technical Conference Planning."

Please find the full set of guidelines below, along with corresponding appendices.

• Conference Guidelines (.pdf)
• Appendices
  • Conference Approval Form (CA-1 Form)  – Appendix I-A
    • CA-1 Form, Part 1 of 3 (.doc)
    • CA-1 Form, Part 2 of 3 (.doc)
    • CA-1 Form, Part 3 of 3 (.doc)
  • Conference Approval Form (CA-2 Form) – Appendix I-B (doc)
  • Conference Planning Checklist / Timeline – Appendix II (.pdf)
  • Technical Program Brief – Appendix III-A (.pdf)
  • Preliminary Budget – Short Form – Appendix III-B (.pdf)
  • Business Plan – Appendix IV (.pdf)
  • Memorandum of Understanding – Internal – Appendix V-A (.pdf)
  • Memorandum of Understanding – External – Appendix V-B (.pdf)
  • Sample Awards Banquet Program - Appendix VI (.pdf)
  • Conference Success Measures & Definitions – Appendix VII (.pdf)
  • Toolbox / Website Request Form – Appendix VIII (.doc)
  • Exhibitor Agreement – Appendix IX (.pdf)
  • Budget Template – Appendix X (.xls)
  • Printed Program Guidelines – Appendix XI (.pdf) 
  • Activity Report Template – Appendix XII (.pdf)

For more information on planning conference, please visit the Conference Planning Committee website.