GOALS AND OBJECTIVES
- Increase communication & involvement among current Section, Group and Student Section members.
- Offer greater visibility for activities and members.
- Provide additional means for promotion/marketing of publication, programs and events.
- Utilize as a recruitment tool for increasing membership.
IMPORTANT INFORMATION TO REVIEW PRIOR TO WEBSITE CREATION
About Copyright and Terms of Use
ASME is particularly cautious about copyright laws, license, and privacy protection on ASME.ORG. Be sure that you obtain permission to post content, including multimedia products and presentations, that may be copyrighted, licensed or otherwise protected, either by ASME or by another party. If there is any doubt about whether or not to post something on an ASME web site, always obtain permission from the owner. Volunteer Webmasters should familiarize themselves with ASME's Terms of Use and Privacy Statement.
Copyright References
The Webmaster Tips section on www.nolo.com has some good free Webmaster Tips on Copyright, use of meta tags, and other general information. Creation of a Web site on ASME.ORG requires that you become familiar with these concepts.
If you have additional questions about this topic, please contact webmaster@asme.org.
Helpful Tips
- Obtain permission from your Executive Board, Section Officers, and Members before publishing their addresses, phone numbers or e-mail addresses on any Web Site.
- Carefully consider the type of information that you are placing on the Web site. Some information may be proprietary or confidential. Even e-mail is not necessarily confidential.
- In order for the Web site to be effective it must be updated regularly.
- Keep in mind your audience. Remember that we are also trying to attract new members, so try not to use language that anyone foreign to the workings of ASME may not understand.
- Your time is precious. Take a good look at what ASME.ORG has on it and create links before creating something new.
- Stay away from statements such as "click here", "link to ..." or "see page number"
- Remember spell check!
- When mentioning another entity or third-party, please link to their web site. All links to third-party Web sites should open in their own browser windows.
- Test all the links on your Web page to make sure they are accurate.
- Promote your Web site in your printed material (newsletters, announcements, etc.) and at your meetings.
IDENTIFYING WEBMASTERS AND OBTAINING SERVER SPACE/FTP ACCESS
Election of a Webmaster
Each Section and Student Section should elect a Webmaster. The job consists of gathering substantive information that the Section, Group or Student Section would like to appear on the web site. It is an ongoing responsibility to ensure that the information that appears on the Web site is timely and accurate.
In addition, if ASME needs to communicate with all units regarding a website issue, the person in the position of Webmaster will be our point of contact. Note the Webmaster position is a position within your Section/Student Section officer listing, and ASME will code him/her to this listing as needed.
Requesting Server Space
If you are an active, approved Section or Student Section of ASME, and have identified a Webmaster for your unit, you can now request server space. To request server space, please send the following information in email to unitsupport@asme.org:
- Is this a Section or Student Section? Please indicate which.
- Section or Student Section Name (in full)
- Your Full Name
- Your Position on the Section or Student Section
- Elected Webmaster Full Name
- Elected Webmaster E-mail Address
- Begin Term Date of Webmaster
- End Term Date of Webmaster
Once this information has been received, we will process your request, and you will be contacted with details on how to access your server space.
Please note the following as related to server space:
- Currently, there is no limit to the directory size of an ASME.ORG hosted Web Site. This is subject to change.
- You can use any web editor you are comfortable with to create and upload your site's files.
- Please be aware that our server does not currently support Microsoft FrontPage extensions or other CGI scripting tools, PHP, or ASP. However, Javascript and Server Side Includes (.shtml) is permitted.
- When creating a form, please be aware that certain information is "sensitive" and should not be collected through non-secure channels. If you are collecting personally identifiable information, such as name, email address, phone numbers, addresses, member ID numbers, you will need to make sure it is through a secure channel. Additionally, Credit Card information is not to be collected through a non-secure form.
- ASME.ORG does not support anonymous FTP and your FTP access is limited to the directories we've set for your given username and password. You will receive instructions upon requesting your space on the server.
Support of the Web Sites
ASME is responsible for the maintenance of the Web server hardware and hosting arrangements. On occasion, the Web Server may need to be unavailable for certain time periods for various technical reasons.
ASME will provide instructions on how to access your server space, and will work with you to troubleshoot any access issues to the best of our ability.
ASME does not provide HTML or other programming support, and does not assist with your local computer hardware or network settings that may prohibit you from posting pages.
CREATING YOUR WEBSITE
Gather Important Information
Gather information that is basic to all Sections, Groups and Student Sections.
- Section History
- About the Section
- Calendar of Meetings/Events
- Executive Board Members
- Monthly Newsletters
- Monthly Announcements
- Chairman's Message
- Section Officers
- Program for the Year
- Section, or Student Section Information
- Local Contests and Awards
- Local Professional Development Courses
- Links to ASME Services and ASME.ORG
Create Your Section, or Student Section Webpage
- Now it is time to take all that organized information and put up a Web page.
- Pictures and graphics can be included but any use of the ASME's name or logo must abide by ASME 's Policy and must adhere to Copyright as presented at the top of this page. We suggest that all graphics are .gif or jpg files (gifs are best for icons or when there are a very few color changes and jpgs are best for photos) in order to increase consistency and speed.
- Following is a suggested list of ASME.ORG guidelines.
- All backgrounds should be white.
- All graphics should be limited to the following file sizes.
Headers/Banners - 25K
Photos - 25K to 30K
Logos - 8K
Icons - 3K
- Total page size should be limited to between 50K to 60K.
- Suggested fonts - (Arial, Verdana) with text sizes as follows;
Header/Headlines - Size 2 - 3
Copy/Text - Size 2 or 1
- All advertising or banners sold on ASME.ORG need to go through Micheline Turturro (212) 591-7786 . Advertising helps to pay for server support and space.
- We strongly suggest that all Webmasters learn basic HTML. Please use one of the many online tutorials, such as www.davesite.com or http://www.w3schools.com/html/
- The website should only be referred to as ASME.ORG and not ASMENET. All text and images should be changed or removed if ASMENET appears.
- Please double-check all spelling and grammar in both text and any images on your page.
- After the Web page is saved to the server take a minute and review your work. Check that the links work and make sure nothing is out of place.
- There are several website that can test your webpages. One suggestions is W3C Validator.
REQUESTING A LINK TO YOUR WEBSITE
ASME.ORG will provide a link to your external society-related website within our Unit Search Tool, if you are an active, approved Section or Student Section of ASME.
To provide us with your link, please send the following information in email to unitsupport@asme.org:
- Section or Student Section Name
- Website URL
Note those Sections or Student Sections who use ASME server space for their websites will automatically appear in our Unit Search Tool. |
